Microsoft is on a roll—over the past few months, it has fulfilled many promises it made at November’s Ignite conference, from small but useful tweaks to Teams and Excel, to entirely new apps and technologies such as Productivity Score and the Edge Chromium Browser.
In previous posts, we have examined many of these changes and how they will impact businesses. In today’s post, we look at another technology that was previewed at Ignite, Fluid Framework, and its potential to change the way people work.
Fluid Framework, which has been rolling out to some commercial Office 365 customers since January, is a Web-based platform and componentized document model that is designed to create shared, interactive experiences.
In his Ignite keynote address, Microsoft CEO Satya Nadella explained how the componentized document model works: “Fluid works by breaking down documents into component parts that can be collaborated on in real time across different applications.”
“Fluid works by breaking down documents into component parts that can be collaborated on in real time across different applications.” — Microsoft CEO Satya Nadella in his Ignite 2019 keynote speech
For example, multiple people are working on a PowerPoint chart that is based on a table of data. One person is working on it using Teams on a mobile device, and another is working on it in Outlook. The person using Teams on a mobile device modifies the data and the chart instantly updates for all collaborators.
None of the collaborators are using PowerPoint to update the data—they are working with the table component in a different application (Teams and Outlook, in this example).
“The document has been the primary frame about how people think about content creation,” said Jared Spataro, Microsoft 365 corporate vice president, in an interview with The Verge. “Fluid just takes a step back and says let’s not just have a document that’s dominated by any one type of content or another. Let’s not make it restricted to be Excel for numbers, or Word is for words, and PowerPoint is for visualizations. Instead let’s give you the freedom to say: ‘what if there was no more document?’…”
To that end, Fluid Framework has three main capabilities:
- It supports multi-person coauthoring on web and document content at speed and scale. For example, if multiple people are working on web or document content with Fluid Framework, the text typed by one person will appear instantly on other screens without a delay. The Fluid co-authoring experience is remarkably faster than the current co-authoring experience in Office documents.
- Its componentized document model enables authors to break apart content into collaborative building blocks, use those chunks across applications, and combine them in a new, more flexible kind of document. For example, one component could be a table created in Fluid, which is being edited by multiple people simultaneously in Excel and Teams. Everyone sees live updates as they are being made—regardless of which application they are using to edit the file.
- Fluid Framework utilizes artificial intelligence to work alongside humans to translate text in real-time, get content, suggest edits, perform compliance checks, and more. For example, if you are working with data in a table, an AI tool tip can suggest the best kind of chart to explain your data. (Similar to the Excel Ideas feature.)
Fluid Framework, along with the many other recent feature additions and improvements Microsoft has made, fits with the company’s renewed emphasis on productivity and collaboration. It will also come with a learning curve.
In a Microsoft blog post about Fluid Framework, one commenter captured what many business leaders are experiencing today: “The tools that Microsoft is bringing together are impressive. Of course, there is a long list of feature requests which we all are looking forward to, but at the same time, Microsoft innovation is outpacing my organization’s ability to adapt, integrate, and fully leverage many of these opportunities.”
Microsoft’s momentum is showing no signs of slowing either. During Ignite 2019, Microsoft issued nearly 180 announcements related to its software and services, including Microsoft 365, Power Platform, Azure, and other technologies.
The key for business leaders—including the commenter noted above—is to figure out how to ensure their employees have the training and support they need to keep up. That means paying close attention to the Microsoft Roadmap and developing a comprehensive adoption and change management strategy.
NOTE: Because Fluid Framework is still in preview, it has limited features. Microsoft says it will be adding capabilities to Fluid Framework and pushing them out across Microsoft 365 over time. Stay tuned. See Microsoft’s announcement for more information.
Jen is an award-winning journalist who writes about workplace productivity and technology for Vitalyst. She believes in the power of using plain language, especially when writing about technology, and lists “achieving and enabling clarity” among her life goals.