By Jen Sweeney
In a recent Harvard Business Review article, writer Andrew O’Connell explores the pros and cons of doing one thing at a time. In his article, O’Connell concludes that, for the average person, working on one project at a time is more productive than juggling multiple tasks. In an ideal world, workers would have the freedom to choose how they complete projects, but most people today do not. Due dates and turnaround times are determined by multiple people across many departments.
For workers who find juggling multiple projects challenging, software like OneNote, along with a little guidance and training, can offer a solution. Below are two ways to keep on top of tasks using OneNote:
Organizing Projects with OneNote 2013
By Vitalyst Staff
Projects often involve multiple pieces of information stored in different locations — e.g., documents, screenshots, charts, spreadsheets, tracking information, e-mails and more. Managing and organizing these items is challenging, but using OneNote as your project command center can help keep all the important information in one place, no matter what the file type.
- Create a notebook for each project and save it in a location that is accessible to everyone involved with the project.
- Create an information page as the first section. The first page within that section could provide a detailed description of the project; the next page could include a list of project goals; and a third page could include a table for project phases and completion dates, with To-Do tags to check when complete and links to other sections. This section could also include a page with embedded Excel spreadsheets with budget and costs, and a page with team member information and linked Outlook contacts.
- Create a new section for each phase of the project, with separate pages for the following:
-Overview and goals.
-A table of tasks linked to Outlook, and links to the team members’ page in the information section for those assigned to work on the phase.
-Links to web sites, documents, attached files and presentations, printouts, meeting notes and e-mail messages, diagrams, sketches, pictures, and screen clippings that are relevant to that phase of the project. OneNote even enables you to save audio and video files.
-A brainstorming page.
Projects that are less complex could be organized as follows:
- Populate the first section with project information, including pages for description, goals, budget/costs, and a table for tags or tasks linked to Outlook with columns for due date, assigned team members (linked to Outlook contacts), completed date, and comments.
- Other sections can include pages with linked lists of project-related documents; correspondence, including emails, meetings and meeting notes; and supplementary materials such as drawings, links to relevant web sites, audio or video notes, and brainstorming sessions. Create a separate journal section to keep track of status updates.